Privacy policy

WoW Forever NA Discord · bots and mod panel · last updated November 6, 2026

This policy covers the WoW Forever NA Discord server's own bots, WoWNA Guild Bot and the Mod Panel bot, and this website (wowforeverna.gg). They are run by the server's staff for this one server only. They are not public bots and are not in any other server. We don't sell or share your data for advertising, and nothing here is used to train AI models.

What we keep, and for how long

• Messages (text and links to attachments) in the channels the bots can see, so staff can review reports and see deleted or edited messages: kept 30 days, or 90 days once a message was edited or deleted. WoWNA Guild Bot keeps its own copy of message text for 30 days for the same reason.
• Images and files from messages, so staff can still see them after a delete: 7 days (WoWNA Guild Bot: 3 days), or 90 days when the message was deleted.
• Moderation records (bans, kicks, timeouts, role changes, warnings, from Discord's audit log): 365 days. Warnings and staff notes stay until staff remove them.
• Member info: Discord ID, username, display name, avatar, account creation date, when you joined or left, which invite you used, and name changes.
• Activity counts: how many messages you send and how long you spend in voice each day, for the server stats and the weekly champions. These are numbers only, not message text.
• Recruitment posts in the guild recruitment and looking-for-guild channels, to match players with guilds: 180 days. Matcher profiles you save yourself stay until you delete them with the Delete Profile button.
• Guild applications accepted through Appy: your username, Discord ID, guild name and playstyle answers, kept in the staff's Google Sheet so the right roles and the "Name <Guild>" nickname can be given. The bot also remembers your old nickname so the change can be undone.
• Ban appeals sent on this site: your Discord ID, name, avatar and your answers, plus the staff decision.
• Battle.net guild verification (only if you connect it at /verify): your battletag, how many WoW Forever characters the account has, and your characters' guild names and ranks, to give and check your GM or Officer role. Your Battle.net login itself is never kept. The guild ranks are checked again daily from Blizzard's public data. Disconnect any time on /verify to remove it all and the roles.
• WoW Forever Armory (/armory, /character, /guild): public game data from Blizzard about WoW Forever characters and guilds (names, levels, classes, guilds, gear and GearScore) for lookups and the Top Gearscore board. It is not linked to Discord accounts. To find characters, the bot tries two-part server nicknames (like "Von Stroke") as character names; only the name is kept, never whose nickname it was.
• Reminders you set with /remindme: the text, when and where, until it is sent, then 30 days. Cancel one any time with /reminders.
• Stream announcements: if the server's streaming announcements are on, the bot reads only the "Streaming" part of your Discord status (stream link, game and title) to post that you're live and give the live role. Nothing from your status is saved.
• Staff use of this site: which pages staff open, so staff access can be checked: 1 year.

Older data is deleted automatically when its time is up. Staff can change these times; this page always shows the current ones.

Everything we store is encrypted at rest: the database (Supabase) and WoWNA Guild Bot's own files on the computer the bots run on (its databases and saved images, encrypted with AES-256).

Who else sees it

• Server staff (Admins, Moderators and Jr Mods) through this site and the bots' log channels.
• Services we use to run things: Supabase (the database), Vercel (hosts this site), Google Sheets (the applications sheet), and the computer the bots run on.
• Anthropic's Claude API, only for some features: answering a question when you mention WoWNA Guild Bot, writing the short summary shown with each recruitment and looking-for-guild post in the guild matcher (the post's title and text are sent), staff channel summaries, and checking posted images for sexual content. Content is sent for that one answer and is not used to train models.
• Warcraft Logs, Twitch, YouTube and Kick only get public names you or staff look up (a character, guild or channel name), never your Discord data.

Logging in to this site

You log in with Discord. We only receive your Discord ID, username and avatar (and the email Discord shares with the login, which we don't use). Staff log in to moderate; anyone else only logs in to send a ban appeal.

Your choices

• Delete your saved matcher profiles yourself in the bot (Delete Profile).
• Ask an Admin in the WoW Forever NA Discord (message any Admin) to see or remove what is kept about you. An Admin can delete your stored messages and saved images, your daily message and voice counts, your join and leave history, your name changes and your recruitment posts, and, if you have left the server, your saved profile. Moderation records needed to keep the server safe, like bans, kicks, timeouts, warnings and ban appeals, are kept until their time is up. If you are still in the server, new activity is recorded again after a removal.
• Leaving the server stops any new data being collected about you.
• Discord's own privacy policy covers everything Discord itself does: discord.com/privacy.

Questions

Message any Admin in the WoW Forever NA Discord. If you're banned, use the ban appeal page.